ComEd Green Region FAQs

General Questions

What is the deadline to submit applications?
When will we be notified if our application was approved for a grant?
What attachments are required with the application?

Eligibility Questions

Who is eligible to apply?
Can I apply if I applied in past years and was denied funding?
Can I apply if I applied in past years and received funding?
Can a non-profit organization apply?
Can other units of government such as school districts or housing authorities apply?
Can a different applicant apply for a different piece of a project that received an award in the previous year?

Financial Questions

Who will be issued the grant check?
Can we use the funds to pay interns?
Are administrative costs eligible?
Is wetlands restoration eligible?
Are environmental education activities eligible?
Are there restrictions on timing related to when you spend the match?
Can the funds be used retroactively?

Submitting Your Application

How can I submit my application?
How do I create an account to submit my application online?
How do I login to the online application system?
Can I save my application and return to it at a later time to finish and submit?
How do I check the status of my application?
What does my submission status mean?
How do I withdraw my submission?
If I am unable to submit via the online system, can I submit my application through email?

Grantee Questions

What is a Receipt of Funds letter?
Where should I send the Receipt of Funds letter?
When do I need to submit the grant report?
Where can I find a copy of the grant report form?
What is the resolution requirement in the grant report?
Where should I send the grant report?


General Questions

What is the deadline to submit applications?

The submission deadline is March 16, 2018. The online system will close at 5pm Central Time on this date.

When will we be notified if our application was approved for a grant?

By early July a notification will be sent to the contact person listed on your application.

What attachments are required with the application?

The application requires both a project budget and a list of matching funds (secured and pending).


Eligibility Questions

Who is eligible to apply?

Eligible applicants include municipalities, townships, counties, park districts, conservation districts and forest preserve districts within ComEd’s service territory (please see map) in the following counties: Boone, Bureau, Carroll, Cook, DeKalb, DuPage, Ford, Grundy, Henry, Iroquois, Jo Daviess, Kane, Kankakee, Kendall, Lake, LaSalle, Lee, Livingston, Marshall, McHenry, Ogle, Rock Island, Stephenson, Whiteside, Will, Winnebago and Woodford. Non-profit organizations and all other units of government not mentioned above (such as schools, school districts, and housing authorities) are ineligible, but are encouraged to partner with an eligible applicant.

Can I apply if I applied in past years and was denied funding?

Yes.

Can I apply if I applied in past years and received funding?

Yes. As of 2017, past grantees are able to apply again for new funding. However, at the time of application they must have fully completed their outstanding grant requirements – including, but not limited to, submitting their final grant report. Preference is given to projects that have not previously received a Green Region grant.

Can a non-profit organization apply?

Non-profit organizations are not eligible, but are strongly encouraged to partner with an eligible applicant on joint projects to apply for funding. Also, check back during the next grant cycle as the guidelines may change.

Can other units of government such as school districts or housing authorities apply?

Other units of government (such as schools, school districts, and housing authorities) are not eligible, but are strongly encouraged to partner with an eligible applicant on joint projects to apply for funding. Also, check back during the next grant cycle as the guidelines may change.

Can a different applicant apply for a different piece of a project that received an award in the previous year?

Yes, there are no limits or waiting periods that apply on a “Project” basis.


Financial Questions

Who will be issued the grant check?

All communication, including notification and distribution of grant funds, will be directed to the contact person listed on your application.

Can we use the funds to pay interns?

No. Interns are considered staff, who cannot be funded through this program.

Are administrative costs eligible?

No.

Is wetlands restoration eligible?

Yes, as long as they are open to the public and not affiliated with regulatory requirements.

Are environmental education activities eligible?

Yes.

Are there restrictions on timing related to when you spend the match?

There are no restrictions.

Can the funds be used retroactively?

Funds cannot be used retroactively for projects that happen before the grants are awarded. Please contact greenregion@openlands.org if this conflicts with your project’s proposed timeline.


Submitting your Application

How do I submit my application?

To apply for the ComEd Green Region Program, go to http://openlands.submittable.com/submit. You will be asked to create a free account to begin the submission process.

How do I create an account to submit my application online?

Go to https://manager.submittable.com/login/ to create your account.

How do I log in to the online application system?

To sign in with an existing account go here: https://manager.submittable.com/login/ Enter your email address and password. If you do not remember your password, you can use the “Forgot your password?” link on the login form. Or, follow the direct link below to reset your password: https://manager.submittable.com/account/forgotpassword

Can I save my application and return to it at a later time to finish and submit?

Yes. Applications are saved securly. Only those with your login information and the Green Region Administrator can access your application. You may return to your saved application as many times as you need to before you submit.

How do I check the status of my application?

You can check the status of your submission by signing in here: https://manager.submittable.com/login. If you do not remember your password, you can reset it here: https://manager.submittable.com/account/forgotpassword

What does my submission status mean?

Your Submittable application is marked with one of 3 statuses:

  • Received: Your submission has been successfully submitted and is in queue for review.
  • In-Progress: Your submission has been received and additionally handled in some way (e.g. assigned to a reviewer)
  • Withdrawn: You have withdrawn your submission from consideration.

How do I withdraw my submission?

You can withdraw an active application at any time. Log into your account by going to https://manager.submittable.com/login.

  1. Choose the Submissions tab in the main navigation bar or click your user name in the upper right-hand corner of the screen and select My Submissions.
  2. Click the Withdraw link next to the title of the submission you want to withdraw.
  3. Type a Reason for withdrawal that will be received by the organization from which you’re withdrawing the submission.
  4. Click the Withdraw button. Your submission status will now be set to Withdrawn.

I am having trouble attaching/uploading file(s) on the submission form. What do I do?

Submittable will try to detect which method of upload will work best for your browser. If you are not having any luck, please try these steps:

  1. Check if the file you are trying to attach to the submission form is one of the types that Submittable accepts. You can find the acceptable file types listed to the right of the Select Files button.
  2. If the form still will not allow you to attach your document, click the “Trouble attaching files? Click here” link to the right of the Select Files button.
  3. The page will refresh the form and set your account to another uploading method. Try clicking the Select File button again to attach your file(s).
  4. We do our best to maintain backwards compatibility with older browser versions. However, you will always have the best experience if your browser is updated to the latest version.
  5. If you continue to have trouble, please contact help@submittable.com and describe in as much detail as possible what is happening to you. If there is an error message on the screen, please specify the message.

If I am unable to submit via Submittable, can I submit my application through email?

In certain limited cases other formats may be accepted. Please contact the Green Region Administrator at greenregion@openlands.org to request approval.


Grantee Questions

What is a Receipt of Funds letter?

A Receipt of Funds letter simply acknowledges that the ComEd Green Region Grant was received by your public agency. The letter should be written on official letterhead, dated and must reference the municipality, grant amount and project title. A sample of Receipt of Funds letter is available here.

Where should I send the Receipt of Funds letter?

Mail or email the letter to the following address:

ComEd Green Region Program Administrator
c/o Openlands
25 E. Washington Street, Suite 1650
Chicago, IL 60602
greenregion@openlands.org

When do I need to submit the grant report?

Grant reports are due two months after the final expenditure of grant funds. All grant funds must be fully expended by 18 months from the time the grant was received.

Where can I find a copy of the grant report form?

A downloaded version is available here.

What is the resolution requirement in the grant report?

All grantees must included an attachment of their resolution with their grant report, showing that elected officials have approved the project and the expenditure of funds necessary for its success. Board meeting minutes are not a substitute for a resolution. A form resolution is available for download here.

Where should I send the grant report?

Email is preferred for your final grant report submission. Please send your submission to greenregion@openlands.org. Alternatively, you may mail your submission to the following address:

ComEd Green Region Program Administrator
c/o Openlands
25 E. Washington Street, Suite 1650
Chicago, IL 60602
greenregion@openlands.org

Follow the instructions in the grant report carefully so we receive your project photographs in an acceptable format.