Development Coordinator and Board Liaison

Summary

The Development Coordinator and Board Liaison plays a strategic role in supporting the fundraising efforts of Openlands by providing administrative support to the department, President & CEO, and the Board of Directors. This position reports to the Director of Development.

Essential Functions

Gift and Grant Processing/Acknowledgement (25%)

  • Process all gift types daily, maintaining established procedures and standards for grant agreements, pledges, tribute gifts, matching gifts, etc.
  • Reconcile daily batch reports with the Finance Department.
  • Track grant proposal and report deadlines and set reminders for program leads as appropriate; prepare supporting documentation for grants as needed.
  • Prepare and execute acknowledgement letters in a timely fashion.

Liaison to the Board of Directors (25%)

  • Assist the President & CEO and Executive VP of Programs to prepare and distribute agendas and documents for Board and Executive Committee meetings.
  • Support the board chair in all aspects of their role.
  • Record attendance and minutes for all Board of Directors meetings and some committee meetings.
  • Provide support to VP of Development in staffing the Development and Governance Committees.
  • Execute established procedures for board recruitment, election, on- and off-boarding.

Annual Fund and Donor Database (20%)

  • Maintain donor paper files and database: adding new constituents, updating contacts, running standard reports and extracting mailing lists.
  • Working closely with VP of Development, implement systems for tracking major gifts work in database including contact reports.
  • Utilize database knowledge and gift trends to support Manager of Individual Giving with direct mail and annual fund strategy, execution and analysis.

General Administrative Support (20%)

  • Maintain department calendar. Track and coordinate all major development activities, including key meetings, solicitations, invitation drop dates and events.
  • Prepare briefings and reports for the information of the President and CEO as background for meetings.
  • Assist with other special projects as needed.

Event Planning and Execution (10%)

  • Support the Manager of Individual Giving and Special Events in the planning and implementation of special events including but not limited to the Annual Luncheon, Leadership Circle Luncheon, Green Legacy Society event and other cultivation and stewardship events as needed.
  • Effectively manage RSVPs for Annual Luncheon and other special events.

Knowledge, Skills and Abilities

  • 2-3 years of fundraising and/or event planning experience preferred
  • Strong written and verbal communication skills
  • Excellent interpersonal skills
  • High level of professionalism with the ability to maintain sensitive and confidential information
  • Exceptionally organized, detail-oriented and able to manage multiple complex tasks
  • Strong project management skills
  • Proficient in Microsoft Office required
  • Experience in donor database software preferred
  • Experience in events management preferred
  • BA/BS Degree preferred

Compensation

Salary range is market competitive. Benefits include health, life, and disability coverage, a 403(b) retirement plan, paid holidays and vacation time.

How To Apply

This position is open until filled. Interested applicants should send a resume and cover letter explaining why your skills and experience would complement this position to JobApps@Openlands.org.  Please include “Development Coordinator and Board Liaison” in the subject line. No phone calls please.

About Openlands

Founded in 1963, Openlands is among the oldest metropolitan conservation organizations in the nation and the only such group with a regional scope in the greater Chicago region. Openlands has helped protect more than 55,000 acres of land for public parks and forest preserves, wildlife refuges, greenway and blueway corridors, urban farms and community gardens. Openlands utilizes a number of conservation tools (outreach and education, technical assistance and planning, land acquisition and preservation, and policy and advocacy) to implement longterm solutions that balance inevitable growth in our region with the responsibility to protect open spaces and natural resources for generations to come.